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June 7th, 2020 Annual Meeting Information

Details
The SPYHA Annual Meeting will be held on June 7, 2020 beginning at 5:00 pm Central Time. We plan to hold the meeting via Zoom conference call with voting to occur on menti.com. We are basing all meeting decisions on current COVID advice, so this could change, and we ask that you visit this site again for updates. Zoom information will be provided in the Annual Meeting calendar item.

Elections
During the Annual Meeting, we will provide general updates to the association and elect Board Members. Parent(s), legal guardian(s) and/or foster parent(s) of youth participating in the SPYHA programs, who are in good standing, have the right to attend and vote  t the annual meeting. Alumni or alumni parents of SPYHA, SPYHA employees, and current or past coaches or Board members of SPYHA, are also eligible to attend and vote. Anyone questioning their eligibility should email ecomm@spyha.com before June 5, 2020.

The following positions will be up for election at the meeting:

President Elect
Secretary
Coaches Rep
MiniMite Rep
Mite Rep
Squirt Rep
PeeWee Rep
Bantam Rep
Midget Rep

View Nominees

Terms
Each officer will serve a term of two years except the President Elect, who will serve for one year as President Elect, serve the following year as President, and then serve as Immediate Past President. Age Level Reps and the Coaches’ Representative will be elected for a period of one year.

Position Descriptions 
The Executive Committee shall consist of the President, President Elect, Immediate Past President, Secretary and Treasurer. In addition to the items below, each member of the Executive Committee will be responsible for working with multiple Volunteer Committees (equipment, concessions, raffle, etc.) to ensure successful communication and work flow.

President Elect
The principal duties of the President Elect shall be to serve on the Executive Committee, to prepare and to become President in the succeeding year, to perform the duties of the President in his/her absence, including but not limited to presiding over special and regular meetings and to perform any other duties as deemed necessary by SPYHA policies or the Board of Directors.

Secretary
The principal duties of the Secretary shall be to countersign all conveyances, assignments and contracts executed by SPYHA and to keep a record of the proceedings of the members, the Board of Directors and the Executive Committee, and to safely and systematically keep all books, papers, records and documents belonging to SPYHA or pertaining to the business thereof. The Secretary shall handle all correspondence pertaining to SPYHA’s business as so directed by the Board of Directors. Other minutes and records shall be the responsibility of the Secretary and a record of their location or locations shall be maintained by the Secretary and made available for inspection by any member or his/her agent or attorney for any proper purpose at any reasonable time. The Secretary also works with the registrar and scoresheet coordinator.

Coaches’ Representative Duties
The Coaches’ Representative works with the ACE Directors and coaches to ensure SPYHA’s programming needs and requirements are met. The Coaches’ Representative and ACE Directors provide recommendations to the Board regarding evaluation requirements and coaching staff. The Coaches’ Representative provides guidance on team rules and practice plans. The Coaches’ Representative and ACE Directors may also mitigate concerns between parents, players and coaches as necessary.

Age Level Reps
The age level representatives elected to the Board of Directors are expected to communicate and liaise with the families of the players they represent. They are a primary point of contact between members and the Board. In addition to regular Board meeting attendance, age level representatives are encouraged to lead or serve on at least one SPYHA committee or activity.

Nominations
Anyone wishing to be nominated for an open position should email a short biography of experience to nominations@spyha.com. Nominations must be received by Friday, June 5, 2020, at 5:00pm Central Time to be included on the website and ballot.


Calendar Raffle Winners

March calendar raffle winners are now posted to the calendar raffle page. Congratulations to all the winners! Checks will be mailed to the address that was listed on the raffle ticket that was drawn.





Looking for More Ways to Reduce Dues?

Please see the Scrip program details on the Fundraising page. Get money back for things you are going to buy anyway! Great idea for holiday gift cards and all your usual expenses like groceries and gas. New dates for order deadlines and pickup dates are now available.

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